Common FAQs

1. Who can reserve a room?
2. Can the scheduling staff help find me an MIT sponsor?
3. I am an MIT staff member or faculty member. How do I check room availability and make a reservation?
4. How far in advance can I reserve a room?
5. Do you have photos and a description of each room?
6. Do you have a plan of each room with dimensions?
7. Which rooms are available to reserve for an event?
8. What are the basic tech and AV capabilities in each event space?
9. What are some space planning guidelines to keep in mind?
10. Where can guests park? Where do vendors park delivery trucks?

1. Who can reserve a room?

   The Media Lab’s E14/ E15 event spaces are open for the Media Lab, School of Architecture + Planning, all MIT departments and recognized MIT student groups to host academic- and research-related events. The event must have relevance to MIT’s educational and/or research mission.

   The space cannot be rented for personal events such as weddings or corporate off-site meetings.

   Non-MIT groups are permitted to rent the space if the space is booked by an MIT sponsor. The MIT sponsor becomes the event host responsible for:

   -- submitting internal work orders
   -- serving as point of contact throughout the planning process
   -- participating in the event set up, remaining on site during the event, and monitoring the entire event clean up

2. Can the scheduling staff help find me an MIT sponsor?

   No, all external groups are responsible for obtaining their own MIT sponsor. 

3. I am an MIT staff member or faculty member. How do I check room availability and make a reservation?

   First review the calendar available at e14e15events.mit.edu and then make a reservation using the available web form on that site.

4. How far in advance can I reserve a room?

   You can reserve space nine months (270 days) in advance.  Any requests made beyond this time frame will be denied.

5. Do you have photos and a description of each room?

   Yes!  Click here to see a complete list of available rooms and a description of each.

6. Do you have a plan of each room with dimensions?

   Yes!  Check out the room descriptions for more information.

7. Which rooms are available to reserve for an event?

   E14
   E14-633 Dreyfoos Lecture Hall 
   E14-638 Winter Garden
   E14-648 Silverman Skyline Room
   E14-674 Multi-Purpose Room

   E15
   E15-070 Bartos Theater
   E15-000LA Lower Atrium
   E15-100LA Upper Atrium

   If the room is not listed above, it is not available to be reserved by groups outside of E14/E15. Click on a room number for a complete room description.

8. What are the basic tech and AV capabilities in each event space?

   All E14 rooms are equipped with fiber optic, digital, and 20 amp electric floor outlets.  Open WiFi connections are available to all guests without a sign-in requirement via the MIT Guest network. For a more complete listing of capabilities, click here for the complete listing of rooms and the descriptions.

9. What are some space planning guidelines to keep in mind?

   Up to 9 people can be seated at a banquet table.
   Allow 14 SF/person for banquet seating.
   Allow 7 SF/person for standing receptions.

   Folding chairs measure 1'-6" x 1'-6"
   Arm chairs measure 2'-1" x 2'-1"
   
   Banquet tables that seat 9 people are 5'-0" in diameter.
   A common rectangular buffet table measures 6'-0" x 2'-6".

10. Where can guests park? Where do vendors park delivery trucks?

    Parking is very limited on the MIT campus and in Kendall Square.  Click here for a list of nearby parking options.