Job

Administrative Assistant, Digital Currency Initiative

by Lauren Weinstock

Sept. 21, 2021

Job Description

The Administrative Assistant provides administrative support to Media Lab's Digital Currency Initiative (DCI). The Media Lab’s Digital Currency Initiative (DCI) brings together global experts to take on challenges in cryptocurrency and digital currency design. This effort reaches across the MIT campus and includes collaborations with leading experts around the world. It explores the many issues involved in blockchain, digital currency, and Bitcoin technology. 

Our mission is to empower people by making it as easy to move value as it is to move information.  We have been one of the leading institutions building Bitcoin software since our founding in 2015, and we have been thinking about central bank digital currency since 2016. We contribute to and participate in the open-source cryptocurrency community via talks, software, code review, and published papers. All our work is open-source. 

Learn more at dci.mit.edu/

Responsibilities

Financial

  • Responsible for monitoring all financial activities for research group (professor and group members) including assisting with budget preparation;
  • Handle all financial activities according to Media Lab Finance and MIT procedure and compliance policy, such as reconciliations of expenses, expense reimbursements, purchase including complex purchase orders and contracts – establishing and closing, independent contractor coordination, Financial Review & Control (FRC) reports, accounts payables, maintain all records, invoices, receipts, and the like according to MIT’s record retention policy, etc.;
  • Responsible for use of MIT Procurement and Travel credit cards for group according to Media Lab Finance and MIT procedure and compliance policy.

Communications

  • Locus of information for DCI inquiries;
  • Assist in coordination of community relations and member communication;
  • Draft content, including creating newsletter-like update for member companies and affiliates;
  • Take notes and minutes of meetings;

Meetings and Events

  • Coordinate and manage meeting logistics for both on-site and off-site events including larger meetings and conferences such as room reservations, guest lists, catering, set up and clean-up, etc.;

Administrative

  • Manage director’s calendar;
  • Coordinate and plan travel, itineraries, and agendas for director, guests, and researchers;
  • Greet visitors and coordinate member company visits and research demonstrations;
  • Manage group project timelines and output;
  • Maintain group websites;
  • Other duties as assigned.

Supervision Received:

General supervision from Director of DCI

Supervision Exercised:

None.

Qualifications

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

  • High school diploma and minimum of three years’ experience as an administrative assistant;
  • Flexibility and an aptitude for handling a wide variety of duties; 
  • Ability to learn quickly and work with critical time demands; 
  • Strong organizational skills; 
  • Excellent verbal and written communications skills; 
  • Discretion, diplomacy, and superb judgment; 
  • Advanced computer skills including proficiency with Macintosh computers and Microsoft Office;
  • Team player who is able to work effectively with a creative and diverse group of people;
  • Accurate, detail-oriented, resourceful individual who is able to multitask with calm efficiency in an environment with competing priorities.

PREFERRED EDUCATION AND EXPERIENCE:

  • Bachelor’s degree;
  • SAPgui, SAPweb, Buy2Pay, Concur.

To apply, go to https://hr.mit.edu/careers and search for job ID #20177.

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